Like a combo box, a multiple-selection list box enables users to add their own item to the list. Multiple-selection list boxes look like two or more check boxes inside a scrollable list. Multiple-selection list box If you want users to be able to choose more than one item in a list, you can use a multiple-selection list box. However, with a drop-down list box, users cannot add items to the list as they can with a combo box. In this scenario, a drop-down list box or combo box may be a better choice.ĭrop-down list box Like a combo box, a drop-down list box enables users to select a value in a list that is hidden on the form by default. If you plan to offer the user many choices in your control, list boxes may take up too much space on your form template. Also, a list box displays all of the items in the list, whereas the items in a combo box are hidden until the user clicks the control. However, users cannot add their own values to a list box. List box Like a combo box, a list box allows users to select values in a list. To decide which of these controls works best on your form template, refer to the following list: Microsoft Office InfoPath includes other controls that are similar to combo boxes but that serve different purposes. In the Combo Box Properties dialog box, you can type the entries yourself or configure the combo box to retrieve entries from a database or other data source. Otherwise, users will see an empty list when they click the arrow next to the combo box. In this example, the user is in the process of typing the words Phone/Fax.Īfter you insert a combo box on your form template, you must specify the values that you want to appear in it. If they don't see the value that they need, they can type it in the box instead of selecting a value in the list. In the following illustration, users categorize expenses in an expense report form by selecting values in a combo box. In this articleĮnable users to either select a predefined value from a list of choices or type their own value.ĭisplay values retrieved from a fixed list, from the form template's data source, or from an external data source, such as a database or Microsoft Windows SharePoint Services list. The list is hidden until the user clicks the arrow next to the box. This type of control enables users to select a predefined value in a list or type their own value in the text box portion of the control. Then click the Combo Box Content Control button in the Controls group of the Ribbon Menu in your Word document.A combo box is a text box with a list box attached. To add a Combo Box in your Word document, first you should add the Developer tab as we’ve described earlier. Unlike the Combo Box, a Drop-Down List cannot be used as a form field in Microsoft Word. You can treat a Combo Box like a fillable form and type whatever you want. The Combo Box lets people add their own custom entries in addition to those provided in the drop-down list. These two options are similar because both of them allow you to present a list of choices but they’re not the same. In the Developer tab in Microsoft Word, you’ll see a button labeled Combo Box Content Control right next to Drop-Down List Content Control. Combo Box vs Drop-Down List in Microsoft Word Select the option you want and it’ll be recorded as your response in the drop-down list. Once a drop-down list is added to the document, you can click the down arrow on the right side of the menu to reveal the picker. When you’re done making changes, click OK to close the dialog box. The Remove button will allow you to get rid of a few options from the drop-down menu, and you can use the Move Up or Move Down buttons to change the order of various options. If you make a mistake, you can click Modify to change the text in any of your options. Your additions will appear below the Display Name sub-head. You can click the Add button to key in each option to the drop-down list. Finally, the Drop-Down List Properties section is the most important one. In the Locking section, you can choose if you want to allow the drop-down list to be edited or deleted. If you enable this, the drop-down list will automatically change to normal text when an option is selected. The option labeled Remove content control when contents are edited is an important check box in the Content Control Properties window. A subtle color works best for most people because the drop-down menu shouldn’t take attention away from other parts of the Word document. You can add a title, a tag, and pick the design and color of the box first. In the Content Control Properties window, you’ll see several options to help you customize the drop-down list.
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